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Creating a centralized registration area is the most effective approach to reduce duplicate medical record identification numbers because it establishes a single point of entry for patient registrations. This centralized system allows for consistency in data entry, ensuring that each patient is assigned a unique medical record number at the time of registration. By having all registrations occur in one area, there is a decrease in the likelihood of errors that can lead to duplicates, as registrars can use a shared database to check for existing records in real-time before creating a new one.

Centralization also promotes standardized processes and protocols, which further minimizes confusion that can arise when multiple departments or locations are handling patient registrations independently. In comparison, the other options do not create a comprehensive solution; manual tracking systems can easily lead to human error, periodic monitoring may not address duplicates immediately, and allowing registrars to correct numbers could lead to inconsistencies or mistakes without a central oversight mechanism to ensure accuracy.

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